Page 234 - Benbrook FY2021

THE BUDGET PROCESS

DECEMBER

The Assistant City Manager and City Planner prepare the annual Capital Improvements Report (which lists proposed capital improvements
along with the estimated cost, the means of financing the proposed improvements, and the year in which the proposed improvement project is
scheduled to be undertaken). The City holds public hearings on the Capital Improvements Report. Information approved in this document is
included in the Capital Projects section of the Budget Document.

JANUARY

The City officially adopts the Capital Improvements Report that outlines capital improvement projects the City undertakes for the next five years.

FEBRUARY

The Finance Director prepares the new Budget Instructions Manual.

MARCH

The Finance Director prepares the budget work papers for the various activity areas of the City with prior year actual and budgeted, current
year budgeted amounts, current year six-month totals, and current year estimated twelve-month totals (salary and fringe benefit costs only)
pre-printed for each activity.

APRIL

The budget work papers are distributed to the various Department Directors to prepare their budget request for the ensuing fiscal year.
Worksheets are available in a shared file in the City’s network.

The Finance Director prepares revenue re-estimates for the current fiscal year and revenue projections for the upcoming fiscal year.

MAY

Department Directors return completed work papers to the Finance Director via the shared file. The Finance Director prepares a summary of
the departmental budget requests for the City Manager. The Finance Director also provides revenue re-estimates and projections to the City
Manager along with re-estimated and projected fund balances for the next three years for the General Fund, Debt Service Fund, and these
two funds combined. The City Manager uses these long-range projections as a target for reducing proposed expenditures in the Department

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