Page 109 - Keller FY20 Approved Budget

TOWN HALL OPERATIONS
TOWN HALL OPERATIONS (100-110)

DEPARTMENT DESCRIPTION:
The Town Hall Operations Facilities Department consists of the Facilities Manager, Building Maintenance Technicians II (2), and a
contracted Janitor. The Facilities Department provides facility maintenance service and assistance to the following facilities; Town
Hall, Police, Jail, Animal Adoption Center, Municipal Service Center, Fire Stations 1, 2, and 3, Senior Activities Center, and the
Library. The Facilities Department assists in the general oversight of the facility maintenance, general repairs, HVAC systems,
electrical, plumbing and lighting along with the overall building operations, developing and implementing the department budget,
room and meeting requests, art show set-ups, door and security system operations and any and all other maintenance requests.
The purpose of the department is to ensure the facilities are being maintained and cared for through efficient and effective
preventative maintenance practices.

DEPARTMENT/DIVISION GOALS:
1. Manage and provide for day maintenance of the designated facilities. Provide occasional facility maintenance support to the
following buildings; Friends of the Library and City owned properties.
2. Continue to monitor building energy consumption and recommend changes to improve overall energy efficiency and
conservation within the cities facilities.
3. Maintain routine preventive maintenance of heating, ventilation, air conditioning (HVAC), and emergency generators. Ensure
equipment is adequately covered under warranty or annual maintenance contracts. Perform maintenance and repair of HVAC
systems needed to augment maintenance contracts and minimize repair expenses.
4. Provide routine preventive maintenance, repair, and overall support for electrical, emergency generators, plumbing, roof, fire
alarm, clock tower, elevators door security, backflow devices, water heaters, and whatever else that may need to have preventive
maintenance.
5. Inspect and perform minor painting, carpentry, door maintenance, and lighting system maintenance within each building.
6. Review and recommend annual service and warranty contracts for designated facilities.
7. Manage monthly art show set-up and take down, assist with annual art programs, and coordinate set-up for many events and
activities.
8. Coordinate and setup conference rooms and Town Hall for meetings, training, voting, and special events.
9. Daily monitoring of facilities computerized building automation equipment. Manage door and HVAC schedules to accommodate
meetings and conference room schedules.
10. Manage janitorial service contract, HVAC preventative maintenance contract, fire alarm/sprinkler system contract, generator
contract, elevator contract, backflow prevention inspections, floor and window cleaning contract, clock tower preventative
maintenance contract, and all facilities.

SERVICE LEVEL ANALYSIS:
FY 2019-20
FY 2017-18 FY 2018-19 FY 2018-19 Adopted
SERVICES PROVIDED Actual Budget YE Proj. Budget
Overall Systems Maintained: 200,100 200,100 195,000 200,000
HVAC Systems 57 59 61 63
Electrical Systems 11 11 10 11
Plumbing Systems 11 11 10 11
Elevators 2 2 2 2
Fire & Sprinkler Systems 7 7 7 8
Generators 7 7 7 7
Facility Inspections 11 11 10 11
After Hours events supported 30 30+ 30+ 30+
Contracts Supported by Facilities 11 11 10 10

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