Page 137 - Haltom City FY20 Approved Budget

City of Haltom City Annual Budget, FY 2020
Supplemental Information

Expenditure Objectives

Interim Reporting. Monthly reports shall be prepared showing actual expenditures
compared to original budget. Each monthly report will contain an executive summary
disclosing significant trends affecting the financial performance of the City. These reports
will be presented to the City Council in open session.

Budget Amendments. Modifications to the approved annual budget may be made within
the following specific guidelines. Modifications within the operating categories (supplies,
maintenance, services, and sundry) may be made with Finance Director approval.
Modifications within the personnel and capital categories may be made with the approval
of the City Manager. Modifications to reserve categories, inter-fund totals, or overall
budget increases shall be done only with City Council consent, after a public hearing held
in accordance with the City Charter and applicable State law.

Performance Measures. Performance measures and productivity indicators shall be used
as expenditure guidelines. The measures will be illustrative of departmental and
organizational goals. These measures will be reviewed annually for efficiency and
effectiveness. This information shall be included in the annual budgeting process and in
the approved budget document. Further, performance and productivity data will be
reported to the City Council periodically throughout the fiscal year.

Purchasing. Purchases over $50,000 shall conform to a formal bidding process as defined
by the laws of the State of Texas and ordinances of the City of Haltom City.
Recommendation of bids shall be made to the City Council for approval. Historically
underutilized businesses (HUB’s) will be sought for proposals on any purchases of $3,000
or greater.

Procedures shall be taken so as to maximize any discounts offered by creditors. Current
liabilities shall be paid within 30 days of receiving the invoice in accordance with
applicable Texas law. Accounts Receivable procedures shall target collection within 30
days from date of service.

Budget Concepts

Balanced Budget. The City shall prepare a budget for each fund and each program within
the fund. The budget should be balanced with current revenues equal to or greater than
current expenditures. In order to accomplish this aim emphasis will be placed first on
encouraging increased productivity and recovering costs through fees. Reserves above
the required levels are available for one-time expenditures. Non-essential services that
cannot generate revenues to support some or all of operations may be reduced or
eliminated. Tax increases will be considered only in the event that the above strategies
fail to address essential service levels that cannot be reduced.

Planning. The City shall prepare a proposed itemized budget for each operational fund
annually. For each operating fund, the annual budget will be a component of a five-year

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