Page 240 - Benbrook FY20 Approved Budget

CITY OF BENBROOK 2019-20 ANNUAL BUDGET

THE BUDGET PROCESS

MAY

Department Directors return completed work papers to the Finance Director via the shared file. The Finance Director prepares a summary of
the departmental budget requests for the City Manager. The Finance Director also provides revenue re-estimates and projections to the City
Manager along with re-estimated and projected fund balances for the next three years for the General Fund, Debt Service Fund, and these
two funds combined. The City Manager uses these long-range projections as a target for reducing proposed expenditures in the Department
budget requests. His goal is to balance proposed expenditures against the anticipated revenue and existing reserves to maintain fund
balances at an acceptable level.

JUNE

The City Manager reviews the proposed activity budgets with each Department Director. At this time, some items are restored to the proposed
activity budgets. Additional cuts usually are necessary to compensate for the items that have been restored to the various budget proposals.

The Finance Director prepares a Proposed Budget Document that includes detailed revenue and expenditure summaries, fund balance
estimates and projections, summaries of each activity's budget request along with documentation of all changes made by the City Manager,
copies of all funded and unfunded decision packages, and a narrative explanation of the issues that City Council faces and resolves during
the upcoming budget deliberations.

JULY

The City Manager and Finance Director meet with City Council to canvass Councilmembers on any program additions or deletions that City
Council wishes to include in the Proposed Budget. At this meeting, the City Manager provides City Council with a brief summary of any
anticipated budget problems. The City Council provides direction for the City Staff to follow in revising the Proposed Budget.

Toward the end of July (but no later than July 25), the City receives assessed valuation totals from the Tarrant Appraisal District. The Finance
Director finalizes property tax revenue projections.

The City Council begins conducting work sessions to review all of the Department budget requests. During these work sessions, Department
Directors may meet with the City Council to discuss their proposed budget requests. At this time, the Department Directors have the opportunity
to request and justify items that have been eliminated from their budget proposals. The City Council also meets with any group that requests
funding from the City of Benbrook.

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