Page 170 - Ord 866 Adopting a revised Fiscal Year 17-18 and new proposed Fiscal Year 18-19 budget

Goals and Objectives

18 Finance Department

OpenGov Cloud Based Software - OpenGov is the world’ s first
integrated cloud solution for budgeting, operational performance
and open data. In the past, we have struggled with outdated
technology to access timely financial information and then
communicate that data to citizens and elected officials. This
platform will allow us to build cloud-based reports that contain
relevant data for more informed decision making and better
outcome for the public. This is another step we have taken to use;
and help us become a more open effective, accountable and
transparent government. Goal is to have it available to the public
in January 2018.

Laserfiche and Scanning - Finance documents continue to be scanned and available in
Laserfiche for the Town, Academy and the Foundation. They can be retrieved not only by the
Finance Dept. but all departments as well and has almost eliminated the need to contact the
Dept. for research. There is only 1 box of Utility Billing documents left in storage that has not
been scanned and has not reached its destruction date of October 31, 2018. There are
currently 11 boxes awaiting a destruction run as of October 31, 2017.

TrakStar Performance Evaluation Software - Currently performance evaluations were previously
completed manually by the employee and their Director and stored by the HR Department.
A committee was formed of employees from several different departments to redesign the
Performance Evaluation Form for the new FY 16/ 17. Debbie Piper and Jaymi Ford served on
this committee. The Performance Evaluation Software ( TrakStar) was officially rolled out in May
2017.

HR and Payroll Support Services for the Academy – these processes are still being performed
ESC Region XI; We are reviewing the Position Control module in October 2017 for employee
forecasting. We will be reviewing other modules to see if there are any processes that can be
brought in house.

156