Page 68 - Microsoft Word - Budget FY 19

CITY OF FOREST HILL

CITY SECRETARY

FUND/ DEPARTMENT/ PROGRAM: 01‐02‐00

PROGRAM DESCRIPTION

The City Secretary is the clerk for the City Council and, as such, is responsible for documentation, publication, and
archiving of all official records, including minutes, ordinances resolutions, contracts, deeds, and easements. The
City Secretary serves as chief election official for all municipal elections. The department has primary responsibility
for coordinating a Records Management Program. The department provides clerical assistance to other
departments through the Central Secretary position. Also, the City Secretary office acts as a public information
center to visitors and guests upon entering the City Hall.

MAJOR DEPARTMENT GOALS AND OBJECTIVES AS MEASURED BY WORKLOAD AND
PRODUCTIVITY MEASURES

Goal: Provide City Council Agenda packets on a timely basis.

Goal: Post all necessary and required public notices on a timely basis.

Goal: Accurately record City Council minutes and submit for approval at the next City Council meeting.

Objective: Prepare City Council minutes within seven (7) working days.

Objective: Index and file official documents within two (2) weeks of final action.

Goal: Administer City elections in full compliance of the City Charter and the Texas Election Code.

Goal: Provide timely responses to official public information requests.

Objective: Respond within ten (10) days to all public information requests.

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